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Spring 2024 IAGenWeb County Project Self-Review Form

* Important
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About this Review

IAGenWeb county sites are required to meet or exceed all specific USGenWeb and IAGenWeb rules and bylaws at all times. Reviews are designed as an aid in helping CCs meet these requirements and will be completed by an IAGenWeb volunteer using this form. CCs and reviewers may email Lynn Diemer-Mathews , IAGenWeb ASC, with questions before or during the review. The forms are sent to the reviewer, ASC, SC and tech support (for archiving). The SC will read the reviews, provide a final determination of pass or fail, make comments, and e-mail results to the coordinators.

All coordinators and co-coordinators are required to respond to the review results within one week. For those who pass the review, that is the end of the process.

Coordinators who fail the review must correct deficiencies within two weeks unless the SC agrees to an extension. The Leadership Team will work with the CC to develop an improvement plan.

Coordinators wishing to discuss their review may do so by contacting Linda Ziemann , IAGenWeb State Coordinator.
  County Reviewer
Reviewer's Email:


Section I. County Coordinator(s)
1.  Click here:  Does the Iowa County Selection List display this county? Click the county. Enter the name and email address of the county coordinator(s) below. If there are co-coordinators for the county, enter both. Please do not enter Asst. CC's! Yes No
CC Name: CC Email:
CC Name: CC Email:

2.  Click here:  Scroll and find the county on the coordinator list.
NOTE: keystroke Ctrl F opens a browser search tool. Are the coordinator(s) name and email address correct on this"By County" page?

NOTE: If you answered No, notify IAGenWeb Tech Support so that the page can be updated.

 Yes No
3.  Click here:  Scroll and find the county on the County What's New page. Is the link to the county's What's New page or location of its new data correct on this page?

NOTE: If you answered No, notify IAGenWeb Tech Support with the correct link so that the page can be updated. Once you have notified Technical Support, proceed with Section II.

Yes No

Section II. Requirements
1.  Does the county index page display at least the coordinator(s)'s first name(s)?

The working email and/or link can be displayed on either the home page or a link to a contact page where the name(s) and email(s) are displayed.
Reference Rule #3

 Yes No
2.  Are both IAGenWeb and USGenWeb logos displayed in the upper portion of the main project page and correctly linked to the IAGenWeb and USGenWeb pages?

(note: Logos should be fully visible when the page opens.)
Reference Rule #2

 Yes No
3.  Is there a working text link or linked logo to the "Join Our Team" page?

Reference Rule #4

 Yes No
4.  Is there a working text link or linked logo to the "Friends of IAGenWeb" page?

Reference Rule #5

 Yes No
5.  Are the county's IAGenWeb message boards' linked logos available to visitors, either on the main project page or on a page specific for the Boards linked from the main project page?

Reference Rule #6

 Yes No
6.  Does the county provide a page listing lookup volunteers?

Reference Rule #7

 Yes No
7.  Does the county provide basic research help?

(i.e., a list of current links and/or names, addresses and phone numbers for the county courthouse, local libraries, societies, etc.)
Reference Rule #7

 Yes No
8.  Does the county provide reference links

(i.e., links to other websites that may provide additional, relevant information)
Reference Rule #8

 Yes No
9.  Is the county abiding by the IAGenWeb Solicitation Rule?

Project websites may not raise money or solicit funds (i.e., request or plead for funds). The website may list research materials and/or services offered for sale or hire so long as this list is not on its main project page, but may be linked from the main project page.
Reference Rule #10

 Yes No
10.  Does the project have a working site search engine?

Please do several searches to make sure it is working properly. Especially try searching recently added data listed in the What's New section. If the search engine is not being used to search the Boards, then a second search engine is to be available or a notice indicating to the visitor that a full search is not complete without searching the message boards.
Reference Rule #15

 Yes No
11.  Is the website well maintained?

Take about fifteen minutes to document broken links and other maintenance problems. If there are 5 or fewer broken links, the site should be rated in working order. If there are more than 5 broken links, list only a sampling of tested broken links, but mention a full report has been sent to the ASC or SC. If there are 5 or less, list them here. The leadership team will work with the coordinator to provide a full list of needed repairs to help get all linked fixed. Also

  • Be alert for spelling errors, grammatical errors and typos. These can have a negative effect on our credibility and often such errors are simple oversights that the coordinator will thank you for pointing out.
  • You are a second pair of eyes helping to support the coordinator. Look for things the coordinator may have missed. These can be useful suggestions in your report.

Reference Rule #12

 Yes No

12 & 13.  New complete record-sets (previously known as Transcribed data) or incomplete record-sets (previously known as Random data) are to be added to a project no less than once every six (6) months, with at least one complete record-set added yearly. Both record sets may be complete record-sets, but both may not be incomplete record-sets.
Reference Rule #14

A complete record-set covers a defined period of time or is complete for a given scope of data. An incomplete record-set is a substantial number of unorganized, but related, records. Incomplete records always have the potential of becoming a complete record-set. Record sources, contributors' names and the date when the material was added is strongly recommended.

Examples of "Complete" and "Incomplete" record-sets:

Compete record-set
(formerly called transcribed records)

  • A bride index for all marriages within a span of years
  • A census transcript covering a complete unit of data such as a township
  • All biographies from a history book
  • Complete gravestone inscriptions for a cemetery

Incomplete record-set
(formerly called random records)
(unorganized, but related, records)

  • A substantial set of various county biographies
  • A substantial set of transcribed county news articles
  • A partial list of gravestone inscriptions for a cemetery
12.  Complete Record-Set: Using the What's New page or 'new' dated items listed on the main page, list examples of complete data that has been added within the last 6 months. If none, please list data added in the last 12 months. Be sure to verify that it is actual on-site data and not external links. (Please see above definition of on-site content). Please also include the date it was added.

13.  Incomplete Record-Set: Using the What's New page or 'new' dated items listed on the main project page, list examples of incomplete data that has been added within the last 6 months. If none, please list data added in the last 12 months. Be sure to verify that it is actual on-site data and not external links. (Please see above definition of on-site content). Please also include the date it was added.

Section III. Appearance & Comments
1.  Is the website well-designed? Does it fit the screen, when possible? Is the type readable? Is it structured for easy navigation for visitors? Describe what you liked about the site design.

2.  Reviewer’s comments (required). Include positive comments about the site that you have not already mentioned which should include those elements of the site that you feel make it excel. If the site did not pass the review, provide a simple and concise summary of the reason(s).

OVERALL RATING OF THIS REVIEW:

The site should 'Pass' the review if the site had 5 or less broken links, if all of Section II were answered with Yes, and all of the required data requirements were met.

The site should 'Fail' the review if the site had more than 5 broken links, or any of Section II was answered with No or the required data requirements were not met.
This site passes review.



  		  This site fails review based on the deficiencies noted above.

    		 

Thank you for volunteering your time! Last updated 1 April 2024


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