Minutes of the
Friends of IAGenWeb Winter Meeting
Jan 30-Feb 10, 2020

Agenda
1.      Welcome, Roll Call and Announcements
2.      Secretary's Report:  Meeting minutes.
3.      Treasurer's Report.
4.      Closing Comments & Adjournment


 
1. Call to Order
Jan 30, 2020 1:10 pm  Meeting called to order by President Constance Diamond, welcome stated and roll call requested of all members present within 48 hours.
 

Feb 4, 2020 2:49 pm
Constance Diamond reports that all directors have responded as present except Gail Kilgore who is excused due to illness.  .
 

Those answering roll call are (in order of response):

Thorson Little, Sarah
Nagy, Paul
De Groote, Karen
Ferrall, Sheryl
Hug, Barbara
McDaniel Hall, Conni 
McCleary, Lynn
Haloupek, Bill
Leonard, Ralph
Ziemann, Linda
Williams, Steve
Christian, Mark
Siebrass, Cheryl 


A quorum is present

Presentation of minutes of the July 2019 (Annual) AND Winter 2019 meeting requested due the change passed that now has the immediately preceding meeting minutes reported at each meeting. 

2. Secretary's Report

Feb 2, 2020 12:57 pm
Secretary Karen De Groote posted:

Because of the passage of the Amendment of Article IX: Meetings, at
the 2019 Annual Meeting, which changed the way the meeting minutes are
reported, I will first report on the traditional Winter meeting
minutes from 2019.  After that I will present the minutes from the
2019 Annual meeting which brings us in to compliance with the
reporting requirements of Robert's Rules of Order now in effect.

Hereinafter the minutes of the immediately preceding meeting will be
presented by the Secretary.

I believe we can approve the minutes of both meetings at the same time
but please speak up if we should approve them one at a time.

Winter 2019 meeting minutes can be found at:
http://iagenweb.org/state/friends_of_iagenweb-operations/meetings/minutes2019Winter.htm.

Please check to see if there are any errors in this report.

Feb 2, 2020  3:52 pm
President Diamond asked for any comments or corrections to the 2019 Annual meeting minutes and asked for the 2019 Winter meeting minutes with an 8 hour response time requested.  Steve Williams gave compelling reasons why 8 hours was not enough time so at 6:27 pm President Diamond set the deadline for comments and corrections at 12:00 pm PST on Tuesday Feb 4, 2020

Feb 2, 2020 4:17 pm
Secretary Karen De Groote posted:

The minutes of the 2019 Annual Meeting of the Friends of IAGenWeb can
be found here:
http://iagenweb.org/state/friends_of_iagenweb-operations/meetings/minutes2019Annual.htm

Please let me if there are any additions or corrections.

Comments made and discussed to add the actual change to the meeting minutes voted on at the 2019 Annual meeting.

Feb 4, 2020 6:56 pm

President Diamond deemed both sets of minutes approved with no further comments. 
 

3. Treasurer's Report
President Diamond requested the Treasurer's report  at 11:29 pm on Feb 4, 2020

Feb 5, 2020
Treasurer Mark Christian reported:

Financial Reports as of December 31, 2019 and January 31, 2020 can be
found at:

http://iagenweb.org/state/friends_of_iagenweb-operations/

For the calendar year 2019 income (donations) increased by $345.75 over
2018 while expenses (server, fees) decreased $70.14. The year-end assets
of $17,701.02 were an increase of $1,133.71 over the previous year.

The 2019 donations received through the AmazonSmile Foundaton totaled
$59.32.

IRS Form 990-N for 2020 has been E-filed and accepted.

We continue to carry a zero Liabilities balance.

Feb 6, 2020 12:20 pm
President Diamond deemed the Treasurer's report approved and accepted after no further comments or questions.
 

4.  New Business

Feb 6, 2020 5:02 pm
President Diamond asked for the new business item from Mark Christian.

Feb 6, 2020  6:08 pm
Treasurer Mark Christian posted:

The annual fee renewal for our server is due 03/25/2020.  As of now the
renewal amount is $539.88.  This is well under the amount we paid for
our old server and includes more resources.  In the motion below I am
asking for authorization of up to $600.00; the extra amount is for
contingencies.  (For example,  a some online services have begun
charging sales tax.)

I move that $600.00 be authorized for a one year renewal of the the
InMotion Hosting account which hosts IAGenWeb.org.

Mark Christian

Seconded by Paul Nagy at 6:13 pm Feb 6, 2020

Feb 7, 2020 10:12 pm
President Diamond recognized the lack of discussion so proceeded to ask for a vote on the server motion. 

Feb 8, 2020  3:16 pm
President Diamond posted:

With all votes having been cast, the server funding votes are as follows:

14 votes  for "YES" and 1 excused absence.

The server funding for the next year is approved.

 

5.  Guest Comments
 

Feb 8, 2020  3:31 pm
President Diamond noted there was no further new business and opened up the floor for guest comments.  5 guests or directors commented.
Guest list pending....

 

6.   Adjournment
Feb 10, 2020  4:09 pm President Diamond declared comments were closed and the meeting adjourned.

 

Respectfully submitted,
Karen De Groote
Secretary, Friends of IAGenWeb   
 

Note:  All spelling corrections made by secretary in assembling this report.  Time stamps are Central Daylight Time.