Minutes of the Friends of IAGenWeb

Minutes of the
Friends of IAGenWeb Annual Meeting
July 29-Aug 14, 2019

Agenda
1. Welcome, Roll Call and Announcements
2. Secretary's Report - Minutes of the previous meeting
3. Treasurer's Report
4. Old Business
5. New Business:
      a. Confirmation of Appointments
      b. Amendment of Article IX
      c. Other New Business
6. Closing Comments & Adjournment

1. Call to Order
July 29, 2019 11:41 am Meeting called to order by President Constance Diamond, welcome stated and roll call requested of all members present within the next 48 hours.

Jul 31, 2019 9:50 am Present Diamond confirmed all directors have answered roll call. At this time she welcomed our guests as follows:

Kris Meyer
Crystal Wilken
D. Marley
Janelle Martin
Jan Bony
Karyn Techau
Karon Velau
Bill Waters
Janet Rossmiller-Dolan
Robin Schneiderman
Toni Craig-Winekauf
gonetogarden@gmail.com
ladyaudris@earthlink.net

President Diamond then asked for the minutes of the 2018 Annual meeting from the secretary

2. Secretary's Report
Secretary, Karen De Groote, presented the secretary's report Jul 31, 2019 at 10:07 am.
The minutes of the last annual meeting, held Jul 23-Aug 12, 2018, was approved as presented.
2018 Annual Meeting minutes are posted at: http://iagenweb.org/state/friends_of_iagenweb-operations/meetings/minutes2018Annual.htm
Several corrections were made. Aug 1, 2019 at 5:48 pm President Diamond deemed the minutes accepted as posted.

3. Treasurer's Report
Aug 1, 2019 at 8:31 pm President Diamond requested the Treasurer's report.
At 9:40, Treasurer Mark Christian reported:
Financial Reports as of July 31, 2019 can be found at:
http://iagenweb.org/state/friends_of_iagenweb-operations/

Annual Figures: Our asset balance (bank plus PayPal accounts) as of
July 31, 2019 is $16,924.47, a increase of $357.16 over the starting
balance on January 1, 2019. Year-to date Income (donations) increased
$379.87 over the corresponding period last year. Year-to-date expenses
decreased $74.04 over the preceding period.

Year-to-year: Our asset balance increased by $1,171.73 during the 12
months ending July 31, 2018.

In the January 2019 meeting the directors authorized up to $550.00 for
the annual renewal of the InMotion server from March 25, 2019 to March
25, 2020. Unexpectedly we were charged $588.88 on March 12, 2019 for the
renewal. While a reasonable rate this was $49.00 more than we were
expecting. To handle this, I personally donated $49.00 to be applied to
the server expense so that our net server expense was $539.88. We have
been told that $539.88 will be the renewal rate next year.

President Diamond immediately asked for discussion and on Aug 3, 2019 at 9:48 am, absent further discussion, deemed the report approved as submitted.

4. New Business-
a. Confirmation of Officers
Aug 3, 2019 2:58 pm President Diamond presented three appointments for confirmation under New Business. The confirmations needed were for:
Mark Christian, Treasurer (a three year term ending in July 2022)
Karen De Groote, Secretary (a one year term, ending in July 2020)
Sara Thorson Little, Director-At-Large (a one year term, ending July 2020)
A motion was made by Lynn McCleary and seconded by Sharyl Ferrall that all appointees be confirmed. With 15 Yes votes, all three appointees were confirmed.

b. Proposed Article Amendment
Aug 4, 2019 at 4:57 pm President Diamond asked for a motion to bring the proposed amendment to the discussion table. Said motion was moved by Cheryl Siebrass and seconded by Karen De Groote. President Diamond recognized the motion and called for the explanation and discussion of the proposed amendment.
Conni McDaniel Hall presented the Proposed Amendment immediately, initially through a text version within the meeting but also provided a color-coded web page as changes were discussed.
A lengthy and in-depth discussion ensued and on Aug 7, 2019 at 9:55 am, President Diamond asked for a motion to end discussion of the Proposed Amendment with no need of a second. Lynn McCleary moved that the Proposed Amendment discussion be ended. During the discussion period Conni McDaniel Hall made corrections to the Proposed Amendment so all participants could see the changes.

It was then brought to the attention of the meeting that the motion would die due to lack of a second according to our rules. President Diamond asked to start a new motion to conform with our rules.

Aug 7, 2019 at 7:28 pm Paul Nagy seconded the original motion. At 7:33 pm Conni McDaniel Hall moved to end the discussion and Karen De Groote seconded the motion at 7:34 pm. President Diamond recognized the motion to end the discussion of the Proposed Amendment and asked for the vote.

Aug 8, 2019 at 6:38 pm, President Diamond reported that all directors voted Yes with one absence and thus the motion to end the discussion of the Proposed Amendment passed.

Aug 8, 2019 at 7:52 pm President Diamond asked the Board of Directors to accept the Amendment of Article IX: Meetings by voting Yes or No.
Aug 10, 2019 at 3:50 pm, President Diamond announced that the Amendment of Article IX: Meetings, had been accepted with 14 Yes votes and one absence.

Recording of the changes to Article IX: Meetings made during this meeting can be found on the following page. http://iagenweb.org/state/friends_of_iagenweb/articles-2019.htm

c. Other New Business
Aug 11, 2019 at 11:25 am President Diamond announced the meeting was adjourned. At 3:01 pm Karen De Groote objected to adjournment because the agenda was incomplete. President Diamond reopened the meeting for additional new business.

Aug 12, 2019 at 12:21 pm Karen De Groote brought up for discussion how one would approach a possible future project. Information was shared about this procedure.

5. Closing Comments and Adjournment
Aug 13, 2019 at 5:24 pm, President Diamond ended business discussion and opened up the floor for 24 hours, enabling visitor comments. Comments of thanks and a job well done were given.

Aug 14, 2019 at 6:59 pm President Diamond adjourned the Friends of IAGenWeb 2019 Annual Meeting.

Respectfully submitted,
Karen De Groote
Secretary, Friends of IAGenWeb

Note: All spelling corrections made by secretary in assembling this report. Time stamps are Central Daylight Time.