Minutes of the Friends of IAGenWeb
Annual Meeting
July 16, 2017 – July 28, 2017
Agenda
1.
Welcome, Roll Call and Announcements
2.
Minutes of previous meeting
3.
Treasurer's Report
4.
Old Business
5.
New Business:
a.
Confirmation of Appointments
b.
Authorization for funding the IAGenWeb Project's iagenweb.org server
c.
Request for funding for Sept. 2017 IAGenWeb Conference
d.
Other New Business
6.
Closing Comments & Adjournment
1.
Call to Order
The Chair, Lynn McCleary, called the meeting to order on
July 16, 2017. There were no announcements.
All current
Board Members were present:
Executive
Board:
Lynn
McCleary –President:
Paul
Nagy-Vice President
Janelle
Graham Martin-Secretary
Mark
Christian-Treasurer
Directors:
Cheryl
Siebrass
Karen
De Groote
William
Haloupek
Conni McDaniel-Hall
Steve
Williams
Ralph
Leonard
Linda
Ziemann
Constance
Diamond
Barbara
Hug
Sharyl
Ferrall
Gail
Kilgore Meyer
Director At Large-Paul
Nagy; Nettie Mae Lucas (to be confirmed)
A quorum was present.
2. Secretary’s
Report
The Secretary, Janelle Martin, presented the report:
The minutes of the last Annual meeting July 17, 2016-July
31, 2016 can be located at http://iagenweb.org/state/friends_of_iagenweb-operations/meetings/minutes2016Annual.html
The President announced approval of the minutes as corrected.
3. The
Treasurer's Report
The Treasurer, Mark Christian, presented the treasurer’s report:
Financial
Reports as of June 30, 2017 can be found at:
http://iagenweb.org/state/friends_of_iagenweb-operations/
Year-to-date: Our asset balance (bank plus PayPal accounts)
as of June 30, 2017 was $15,078.76 a decrease of $136.92 over the starting
balance on January 1, 2017. Income (donations) increased $70.00 over the
corresponding period last year. Expenses
increased $82.72 over the preceding period. The increase was largely due to the
domain name renewal for iowagravestones.org.
Year-to-year:
Our asset balance increased by $611.03 during the 12 months ending June 30,
2017.
In
the July, 2016 annual meeting the directors authorized
$60.00 total expense for additional server disk space through July, 2017. None
of that has been spent. Server expense remains $65.95 per month.
The
Treasurer’s Report was approved as corrected, by elimination of the zero liability account. No balances were affected.
4. Old
Business
There was no old business.
5.
New Business
a.
Confirmation of Appointments
The
positions of President and Vice-President of Friends are automatically
installed. Mark Christian, Treasurer,
is serving a three year term which will expire in
2019. The balance of positions are appointed.
The
current appointments are:
Secretary:
Janelle Graham Martin, reappointed for one year
Director-at-Large:
Nettie May Lucas, appointed for one year
Website
Coordinator: Steve Williams, reappointed for one year
Welcome
Committee: Constance Diamond (Lead), reappointed for one year
Confirming:
Conni McDaniel Hall, Karen DeGroote, Linda Ziemann, Ralph Leonard, Barbara Hug, Sharyl Ferrall, Mark Christian, Janelle Martin, Cheryl Siebrass, Constance Diamond, Bill Haloupek,
Paul Nagy, Steve Williams
Not
Voting:
Gail Kilgore
Without
objections, the appointees have been confirmed.
b.
Authorization of funding
b.1 It was moved by
Mark and seconded by Ralph "to approve funding for running the IAGenWeb
server at the current level of $65.95 per month through July, 2018.”
With
no objections, the motion was approved.
Confirming:
Conni McDaniel Hall, Mark Christian, Cheryl Siebrass, Janelle Martin, Nettie Mae Lucas, Paul Nagy,
Karen DeGroote, Linda Ziemann, Ralph Leonard,
Constance Diamond, Barbara Hug, Steve Williams, Bill Haloupek,
Sharyl Ferrall.
Not
voting: Gail Kilgore
b.2 It was moved by Conni and seconded by Cheryl for Friends of IAGenWeb to
provide $200 to fund the IAGenWeb Conference, September 15-16, 2017. The amount
of $200 would provide $125 for the venue and $75 for the printing of handouts,
name tags, guest speaker expenses and other incidentals with remaining funds
being donated to the church where the conference is being held.
With
no objections, the motion was approved.
Confirming:
Barbara Hug (before voting period began), Nettie Mae Lucas, Conni
McDaniel Hall, Karen De Groote, Ralph Leonard, Linda Ziemann,
Janelle Martin, Paul Nagy, Constance Diamond, Sharyl Ferrall,
Mark Christian, Cheryl Siebrass, Bill Haloupek, Steve Williams, Gail Kilgore
Lynn
McCleary announced that in consultation with Mark Christian, Treasurer of
Friends, a legal issue could arise in regard to one non-profit organization
donating funds to another non-profit organization. As the definition is
fuzzy, it was advised to consult a lawyer. To be sure Friends remains in
compliance, if the full $200.00 is not spent on the 2017 Conference, the
remaining amount will be returned to Friends.
6.
Closing Comments and Adjournment
There was no further new business. Several pleasing comments
were given regarding the meeting after which President Lynn McCleary declared
the meeting adjourned on July 28, 2017.
Janelle Martin
Secretary, Friends of IAGenWeb 2017-2018