Minutes of the Annual Meeting of the Friends of IAGenWeb
July 25, 2015 – August 10, 2015

Call to Order

The Chair, Karen De Groote, called the meeting to order on July 25, 2015 on the IAGW-CM list.

The following directors were present: Bill Haloupek, Constance McDaniel Hall, Steve Williams, Linda Ziemann, Constance Diamond, Ralph Leonard, Gail Kilgore, Sharyl Farrell, Mark Christian, Barbara Hug, Cheryl Siebrass.

Greta Thompson was excused by the Chair due to health issues.

A quorum was present.

Lynn McCleary answered the roll call after her appointment to the board as Director at Large was approved.

Agenda

• The Chair announced the agenda in the welcome message.

  Welcome, Roll Call and Announcements:

  Old Business:
  Minutes of previous meeting
  Annual Financial Report
  
  New Business:
  Appointments
  Authorization for funding the IAGenWeb Project's iagenweb.org server
  Ratification of Executive Committee action.
  
  Closing Comments & Adjournment
  
  
  
• An announcement was made:
  "On May 30th, the Executive Committee, acting on behalf of the board, per Article VII, Section 2 of the Articles of Association, approved the renewal of the iagenweb.org domain for a period of nine years, until June 24, 2024. This renewal was funded by Friends of IAGenWeb and an exact accounting will be provided in the Treasurer's report."

Old Business

Secretary's Report

• Ralph Leonard presented the Secretary's report:

  The 2014 annual meeting was held July 19, 2014 through August 4, 2014. The following items were enacted by motion.
  1. Approval of server funding of $59.95 per month through July, 2015, and an additional $120 for the period for additional disk space upgrades as needed.
  2. Approval of appointments made by President Bill Haloupek.
  3. Removal of Director Richard Harrison.

  The Chair called for comments then declared the Secretary's Report accepted as submitted. There were no objections.

Treasurer's Report

• Mark Christian presented the Treasurer's report.

  Financial Reports as of June 30, 2015 can be found at:
  http://iagenweb.org/state/friends_of_iagenweb-operations/
  Year-to-date: These figures are available online. Our asset balance (bank plus PayPal accounts) as of June 30, 2015 was $14,016.33 a decrease of $324.69 over the starting balance on January 1, 2015. Income (donations) decreased $950.00 over the corresponding period last year. (As of today's date that difference has shrunk to $175.00.) Expenses increased $155.56 over the preceding period. The increased expense was due to increased server fees and the renewal of the iagenweb.org domain name for a period of nine years. We have no liabilities.
  
  In the July, 2014 annual meeting the directors approved $120.00 total expense for additional server disk space cost through July, 2015. Since then there have been five one-gigabyte upgrades of server disk space (at $1/month/gigabyte). Of the $120.00 growth funding authorized, $36.93 was spent. Server expense is currently $64.95 per month. Year-to-year:
  
  Our asset balance declined by $148.90 during the 12 months ending June 30, 2015.
  
  The Chair called for comments then declared the report accepted and approved as presented.

New Business

Appointments

• The Chair asked for confirmation of her appointments for the year, effective at the end of this meeting to the annual meeting next year:
  
  Secretary: Ralph Leonard reappointed for one year.
  Treasurer: Mark Christian reaffirmed 3rd year of term
  Director At Large: Lynn McCleary appointed for one year.
  
  Website Coordinator: Steve Williams reappointed for one year
  
  Welcome Committee: Constance Diamond, (lead) reappointed, Mark Christian, treasurer, reappointed.

  Confirming: Constance McDaniel Hall, Steve Williams, Ralph Leonard, Linda Ziemann, Constance
  Diamond, Sharyl Ferrall, Gail Kilgore, Cheryl Siebrass, Mark Christian, Barbara Hug, William
  Haloupek, Lynn McLeary.
  
  Objections: None
  
  Abstentions: None The Chair declared the appointments confirmed.

Ratification of Executive Committee Action

• As stated in the earlier announcement, the Executive Committee of this Board authorized payment for the Treasurer to renew the iagenweb.org domain for 9 years. Action by the Executive Committee requires ratification at the next Annual meeting of the full Board of Directors. To do so, the Chair called for a discussion, followed by a motion and vote to ratify this Executive action.

  It was moved by Constance McDaniel Hall and seconded by Cheryl Siebrass, that the Board of Directors ratify the executive board's May 30th funding decision for the IAGenWeb domain. The Motion was recognized and accepted by the Chair, and a vote was called:

  Votes for: Lynn McCleary, Linda Ziemann, Conni McDaniel Hall, William Haloupek, Constance Diamond, Cheryl Siebrass, Ralph Leonard, Sharyl Ferrall, Steve Williams, Gail Kilgore, Mark Christian, Barbara Hug.
  
  Votes against: none
  

  With 12 Yes votes and 0 No votes, the motion for ratification of the Executive Board's decision to fund the IAGenWeb domain until Jun 24, 2024, was passed.
  

Authorization of Funding the IAGenWeb Project's iagenweb.org server.

• It was moved by Mark Christian and seconded by Constance McDaniel Hall that we approve the funding for the IAGenWeb.org server at $64.95 per month through July 2016 as well as authorization of up to $60 total additional expenditure during the same period to cover disk space upgrades as needed.
  
  After discussion, a vote was held.
  
  Votes For: Ralph Leonard, Sharyl Ferrall, Lynn McCleary, Conni McDaniel Hall, Constance Diamond, Linda Ziemann, Mark Christian, Steve Williams, Barbara Hug, Cheryl Siebrass, Gail Meyer Kilgore, Bill Haloupek.
  
  Votes Against: None
  
  Abstentions: None
  
  The Chair recognized that funding was approved for $64.95 per month through July 2016 as well as authorization of up to $60 total additional expenditure during the same period to cover disk space upgrades as needed was approved.
  
  

Adjournment

With no other new business for consideration by the Board, and after asking for comments, receiving none, the Chair adjourned the meeting on August 10, 2015.