Minutes of the Annual Meeting of the Friends of IAGenWeb
July 19, 2014 – August 04, 2014

Call to Order

The Chair, Bill Haloupek, called the meeting to order on July 19, 2014 on the IAGW-CM list.

The following directors were present: Constance McDaniel Hall, Steve Williams, Linda Ziemann, Constance Diamond, Ralph Leonard, Greta Thompson, Gail Kilgore, Richard Harrison, Karen De Groote, Sharyl Farrell, Mark Christian, Barbara Hug, Cheryl Siebrass.

A quorum was present.

Agenda

• The Chair announced the agenda in the welcome message.

  Welcome, Roll Call and Announcements
  
  Old Business:
  Minutes of previous meeting
  Annual Financial Report
  Authorization for funding the IAGenWeb Project's iagenweb.org server
  
  New Business:
  Appointments
  Other New Business
  Closing Comments & Adjournment

Secretary's Report

• Barbara Hug presented the Secretary's report.

  The 2013 annual meeting was held July 18, 2013 through July 25, 2013. The following items were enacted by motion.
  1. Approval of server funding of $59.95 per month through July, 2014.
  2. Approval of appointments made by President Constance McDaniel Hall.

  The Chair called for comments then declared the Secretary's Report accepted as submitted, with a slight correction of spelling. There were no objections.

Treasurer's Report

• Mark Christian presented the Treasurer's report.

  Financial Reports as of June 30, 2014 can be found at:
  http://iagenweb.org/state/friends_of_iagenweb-operations/
  Balance Sheet: Bank Accounts: Friends PayPal 2,942.31 Friends US Bank 11,212.43 TOTAL Bank Accounts 14,154.74 Year-to-date:
  These figures are available online.
  Our asset balance (bank plus PayPal accounts) as of June 30, 2014 was $14,165.23 an increase of $780.87 over starting balance on January 1, 2014.
  Income (donations) increased $70.00 over the corresponding period last year.
  Expenses increased $2.84 over the preceding period (bank and PayPal fees).
  We have no liabilities.
  Year-to-year: Our asset balance grew by $927.77 during the 12 months ending June 30, 2014.
  
  The Chair called for comments then declared the report accepted and approved as presented.

New Business

Appointments

• It was moved by Steve Williams and seconded by Constance McDaniel Hall that we confirm Ralph Leonard as Secretary for a one year term and reappoint Cheryl Siebrass as Director-at-Large for a one year term.  These positions begin on the day of confirmation by the Board in this 2014 annual meeting and end when the next appointed positions are confirmed by the Board in the 2015 annual meeting for Secretary and Director-at-Large.

  Votes For: Constance McDaniel Hall, Steve Williams, Ralph Leonard, Linda Ziemann, Constance Diamond, Richard Harrison, Sharyl Ferrall, Gail Kilgore, Cheryl Siebrass, Mark Christian, Greta Thompson, Karen De Groote, William Haloupek.
  Votes Against: None
  Abstentions: None
  Did not vote: Barbara Hug
  

  The Chair declared the motion passed.

Other New Business

• The Chair announced there were two New Business item requests that require a vote of the Board of Directors.  In order to introduce new items, not announced two weeks prior to the meeting, a waiver is needed (see the Articles of Association.)  The waiver requires a two-thirds vote of the directors.

  The moving parties making the motions and the items for consideration are:
  
  1. Mark Christian - Authorization of funding the IAGenWeb Project's
  iagenweb.org server
  
  2. Sharyl Ferrall - Removal of a director.

  A vote for the waivers was held:

  Votes For: Constance McDaniel Hall, Steve Williams, Ralph Leonard, Linda Ziemann, Constance Diamond, Richard Harrison, Sharyl Ferrall, Gail Kilgore, Cheryl Siebrass, Mark Christian, Greta Thompson, Karen De Groote.
  Votes Against: None
  Abstentions: None
  Did not vote: Barbara Hug, William Haloupek

  The chair recognized that the necessary votes of two-thirds of the Board have been received, and the waivers approved.
  
  The chair then called for the first motion.
  

1. Mark Christian - Authorization of Funding the IAGenWeb Project's iagenweb.org server

• It was moved by Mark Christian and seconded by Constance McDaniel Hall that we approve the funding for the IAGenWeb.org server at $59.95 per month through as well as an authorization of up to $120 total during the same period to cover disk space upgrades as needed.
  
  After discussion, a vote was held.
  
  Votes For: Ralph Leonard, Sharyl Ferrall, Karen De Groote, Conni McDaniel Hall, Constance Diamond, Linda Ziemann, Greta Thompson, Mark Christian, Steve Williams, Richard Harrison, Barbara Hug, Cheryl Siebrass, Gail Meyer Kilgore, Bill Haloupek.
  Votes Against: None
  Abstentions: None
  Did not vote: None
  
  The Chair recognized that funding was approved for $59.95 per month through July 2015.  In addition, authorization of up to $120 total during the same period to cover disk space upgrades as needed for the IAGenWeb server was approved.
  
  

2. Sharyl Ferrall - Removal of a Director.

• Sharyl Ferrall moved, and Karen De Groote seconded, that the Board of Directors vote to remove Richard Harrison as a director of  "Friends of IAGenWeb" for failing in his duty of care and loyalty to IAGenWeb, thus violating the values that 'Friends of IAGenWeb' holds dear.
  
  After discussion, a vote was held.
  
  Votes For: Constance Diamond, Linda Ziemann, Conni McDaniel Hall, Karen De Groote, Cheryl Siebrass, Sharyl Farrell, Mark Christian, Steve Williams, Ralph Leonard, Bill Haloupek.
  Votes Against: None
  Abstentions: Gail Meyer Kilgore, Barbara Hug, Greta Thompson.
  Did not vote: Richard Harrison
  
  The chair recognized it was approved by two-thirds of the Friends of IAGenWeb Board of Directors that Richard Harrison is no longer a member of the Board of Directors, effective immediately.
  

Adjournment

After asking for and receiving comments, the Chair adjourned the meeting on August 4, 2014.