The Chair, Richard Harrison, called the meeting to order on July 31, 2008 to be conducted on the IAGW-CM list.
The following directors were present: Richard Harrison, Constance Diamond, Mark Christian, Barbara Hug, Sharyl Ferrall, Karen DeGroot-Johnson, Don Kelly, Gail Kilgore, Greta Thompson, and Rich Lowe.
The agenda was published by Richard Harrison on July 31, 2008.
AGENDA:
1. Confirmation of Appointments
2. Treasurer's Interim Report
3. Secretary's Report
4. Amendment(s) to Articles of Association
5. Proposal for Google Adsense Test
6. Report on Status of Cafe Press Store
7. Report on Status of Cookbook Project
8. Proposal for Welcome Committee (added 7/31)
8. Report on Website (added 7/31)
10. Comments from Guests (added 7/31)
The Treasurer, Barbara Hug, presented the report:
Please refer to http://iagenweb.org/state/friends_of_iagenweb-operations/ for a look at the entire financial report of the Friends of IAGenWeb. Just as a reminder - the operation side of friends is located as a link from the Forum pages to allow for privacy from the general public. Because it is on the Forum, all volunteers in IAGenWeb are able to access these records. If you click on the Balance Sheet link, you will see the complete summary of our finances. Then click on each link within the summary to see the details of the checking and PayPal accounts. As you can see we have received some very nice donations. If you click on the Donations link under FUNDRAISING, you'll see that we've received donations in the amount of $1,633.00 since January, 2008. The hard work that Mark and Steve did transferring our server from one that cost $150 per month to one costing $60 per month has helped a great deal in conserving our funds. My only concern continues to be the large amount we owe to Loren Toomsen. If we are to move forward, this must get settled.
The Chair called for any questions about the Treasuer's report. Upon the correction of the Bloom's Florist deposit entry column, and the explanation of the $2.50 server charge (for temporary expanded storage) there were no further questions and no objections and the Chair declared the report accepted as corrected.
The Treasurer presented an update to her report:
Just finished reconciling the finances for July. You can find the reports on the Friends Operation pages at http://iagenweb.org/forum/ One thing I have done was to see how our donations break out this year compared to last year. 2007 Donation - $1,609 62% was given by 4 board members 15% was given by 2 CC + Cafe Press 25% was given by visitors 2008 Donations to date - $1,683 22% is given by 6 board members (most in memory of David Edsall) 39% is given by 5 CCs 39% is given by visitors
The Secretary, Mark Christian, presented the minutes:
The last Board of Director meeting was held from February 8, 2008 to March 4, 2008. Please refer to: http://iagenweb.org/state/friends_of_iagenweb-operations/meetings/meetings.htm for the minutes of the last meeting.
The Chair called for any questions about the Minutes. There were no questions nor objections and the Chair declared the report accepted as submitted.
The Chair announced the attendance of guests:
Guests will receive all emails posted to the list, but may not speak except at designated times.
The Chair announced:
I was able to talk with Loren last night and happy to report he is in good spirits. Loren anticipates heart replacement surgery in about two or three weeks, sooner than he had expected. He looks forward to fully participating in IAGenWeb and Friends activities in about October.
The Chair announced the next meeting will commence October 1, 2008.
There was no old business.
The Chair announced without objection the appointments of Mark Christian as Secretary, Barbara Hug as Treasurer, and Rich Lowe as Member-at-Large. There were no objections
It was moved by Sharyl Ferrall and seconded by Karen De Groote-Johnson that Article V, Section 2 of the Articles of Association by amended to read as follows:
Article V. Section 2
The Board of Directors shall consist of the four (4) officers, as
many Past IAGenWeb State Coordinators as choose to participate, AND A
DIRECTOR-AT-LARGE. The term of office for the Treasurer shall run for
three years from July 1 to June 30. Terms of office for other
officers shall run for one year from July 1 to June 30. Past State
Coordinators will remain in office until they resign or are
removed. A past member can not rejoin the board unless they obtain
qualifying status through election to IAGenWeb leadership OR ARE
APPROVED FOR AN APPOINTED POSITION. The Secretary, Treasurer, and
Director-at-Large shall be selected and appointed from the general
membership by the President with confirmation by the Board.
Votes For: Barbara Hug, Constance Diamond, Greta Thompson, Mark Christian, Karen De Groote-Johnson, Rich Lowe, Don Kelly, Sharyl Ferrall.
Votes Against: None
Abstentions: None
The Chair declared the motion passed.
It was moved by Rich Lowe and seconded by Don Kelly that:
The Board of Directors of Friends of IAGenWeb
authorize a six-month
trial of Google AdSense as follows:
1. The trial will be limited to the Iowa Gravestone Photo
Project site.
2. The work of setting up and monitoring the AdSense account will be
accomplished by Rich Lowe and the Treasurer.
3. The work of creating, monitoring, evaluating and
adjusting the ad set up
will be accomplished by Jeff Lowe, GPP webmaster.
4. All revenue from the AdSense Account will be assigned to
reducing the
$12,141.17 debt to Loren Toomsen.
5. Publicity and public relations will be handled by Richard Harrison.
6. Oversight will be provided by the Executive Committee,
and Rich Lowe will provide a full report to the Board on 1 February 2009.
Votes For: Greta Thompson, Barbara Hug, Rich Lowe, Don Kelly, Constance Diamond, Karen De Groote-Johnson, Sharyl Farrel, Mark Christian
Votes Against: None
Abstentions: None
The Chair declared the motion carried.
Karen De Groote-Johnson presented a report on Cafe Press.
History: The Cafe Press store of Friends of IAGenWeb was expanded and became a premium store as of 12/1/2007. Barbara has graciously offered to pay for the store for a year but the store has supported itself thus far. The monthly cost is $6.95. With a change in shopkeeper I hope to grow the store and provide great IAGenWeb gifts for anyone who would like to shop at our store. There is great potential for the store and with some new graphics it will be a success. Financial Report of the Friends of IAGenWeb Cafe Press Store Shop Last Updated 6/1/2008 per website on 7/31/2008 Commissions Earned since opening: $79.00 Total Deductions: $41.70 Remaining store credit: $37.30 Recommendations: -Add Karen De Groote-Johnson as shopkeeper -Keep Barbara Hug as financial recipient for Friends of IAGenWeb -Redesign store front -Create shopping sections based on subject logo -Add new and improved logos for merchandise *see text below -Promote the store more fully! *My brother is a highly talented, self trained graphic artist who I will be enlisting help to add more graphics to the Friends store. He is conveniently located near to me and it is easy for me to describe an idea and he brings it to life. I will work with him over the next 30days and will submit the designs to the board of directors for approval. After they are approved we can than apply them to the Friends store. Each time a new design is available I will bring it before the board for approval in order to add to the store.Without objection Richard appointed Karen Shopkeeper for Cafe Press
It was moved by Greta Thompson and seconded by Constance Diamond:
That the Friends of IAGenWeb maintain a CafePress shopping site at http://www.cafepress.com/iagenweb/, and a link to it from the public Friends web site at http://iagenweb.org/state/friends_of_iagenweb/ That each July 1, the Chair, with the consent of the Board, shall appoint a Shopkeeper to a one-year term. The Shopkeeper will operate under the supervision of the Executive Committee. The Shopkeeper will present a report on the progress of the store at each Board meeting. That each January 1 and each July 1, all funds in the store account in excess of $50.00 be transferred to the Friends of IAGenWeb PayPal account.
Without objection Richard declared the motion passed after revision of the first paragraph for clarity as suggested by Sharyl Farrell.
It was moved by Greta Thompson and seconded by Barbara Hug:
That the Board establish a standing committee named the Welcome Committee to develop and implement methods of increasing membership in Friends of IAGenWeb. The committee shall be composed of two members plus the Chairman and Treasurer as ex officio members. The work of the committee shall include, but not be limited to the following: 1) Review and rewrite the current thank you letter as appropriate. 2) Develop a set of follow-up notes and a schedule for sending them to contributors, thanking them again, highlighting some achievements of IAGenWeb, and inviting them to extend their memberships. Send the notes. 3) Develop a set of response messages that CCs can use to respond to the complimentary notes they receive from visitors, and post them to the IAGenWeb site. The messages would suggest membership in Friends of IAGenWeb. 4) Develop a series of messages and post them periodically on various websites highlighting the achievements of IAGenWeb and inviting membership in Friends.
Votes For: Sharyl Farrel, Barbara Hug, Constance Diamond, Greta Thompson, Mark Christian, Rich Lowe, Karen DeGroote-Johnson
Votes Against: None
Abstentions: None
The Chair declared the motion carried.
- Upon the Chair's call for volunteers Sharyl Farrel and Constance Diamond volunteered to be on the Welcome Committee.
It was moved by Karen De Groote-Johnson and seconded by Mark Christian:
to approve the following expenses which are yearly expenses: Server payment for 14 months July 2008-August 2009 @ $60 per month $ 840.00 Purchase of a bond in the amount of $5000 for treasurer Barbara Hug from CNA through the Insurance Center of Green Valley 100.00 Misc. expenses as approved by Executive Committee 100.00
Votes For: Karen De Groote-Johnson, Sharyl Ferrall, Rich Lowe, Mark Christian, Constance Diamond, Greta Thompson
Votes Against: None
Abstentions: None
The Chair declared the motion carried.
With no objection the meeting was adjourned by the Chair on August 26, 2008.