The Chair, Barbara Hug, called the meeting to order on September 30, 2006 to be conducted on the IAGEN-EXEC list and and to end on Friday, October 6, 2006 at 12:00 noon CDST.
The following directors were present: Barbara Hug, Don Kelly AKA Donal O'Kelly, Greta Thompson, Sharyl Ferrall, Richard Harrison AKA Isaiah Harrison, Karen De Groote-Johnson, Loren Toomsen, Gail Kilgore, and Mark Christian.
This meeting's agenda was published in an email announcement by the Chair on September 16, 2006.
From: Barbara Hug
Date: 9/16/2006 9:01 AM
Subject: Friends Board Meeting Agenda and Notice
September 16, 2006
To: Board of Directors of Friends of IAGenWeb
From: Barbara Hug, President of the Board
Meeting Notice
Begin Saturday, September 30, 2006 at 12:00 noon CDST
End Friday, October 6, 2006 at 12:00 noon CDST
Method of meeting: IAGEN-EXEC-L list
Agenda
Minutes of Last official meeting - on line at http://iagenweb.org/state/friends_of_iagenweb/
Treasurer's Report - on line at http://iagenweb.org/state/friends_of_iagenweb/
New Business:
Vote on the confirmation of the secretary and director-at-large positions.
Secretary - Mark Christian
Director-At-Large - Rich Lowe
Meeting Adjourned.
Barbara Lane Hug
The Chair called for any corrections of the Minutes of the last meeting found on line at:
http://iagenweb.org/state/friends_of_iagenweb/There were no corrections and the minutes were approved as written.
The Chair called for any questions about the Treasurer's report found on line at:
http://iagenweb.org/state/friends_of_iagenweb/There were no questions and the minutes were approved as written.
The Chair called for a motion for the confirmation of Mark Christian as Secretary. The motion was made by Greta Thompson and seconded by Karen De Groote-Johnson. The motion carried with 7 for, 0 against, and 1 abstention.
Votes For: Sharyl Ferrall, Karen De Groote-Johnson, Greta Thompson, Loren Toomsen, Richard Harrison, Gail Kilgore, and Don Kelly
Votes Against: None
Abstentions: Mark Christian
The Chair called for a motion on the confirmation of Rich Lowe as Director-At-Large. The motion was made by Greta Thompson and seconded by Karen De Groote-Johnson. The motion carried with 8 for, 0 against, and 0 abstentions.
Votes For: Sharyl Ferrall, Karen De Groote Johnson, Greta Thompson, Loren Toomsen, Richard Harrison, Gail Kilgore, Don Kelly, and Mark Christian
Votes Against: None
Abstentions: None
The Chair called for any additional new business. None was forthcoming.
The Chair called for a motion to adjourn. A motion to adjourn was made by Greta Thompson and seconded by Sharyl Ferrall. The motion carried with 7 for, 0 against, and 0 abstentions.
Votes For: Karen De-Groote Johnson, Richard Harrison, Don Kelly, Greta Thompson, Sharyl Ferrall, Mark Christian, Gail Kilgore
Votes Against: None
Abstentions: None
The Chair adjourned the meeting on October 11, 2006 at 8:37 PM.
From: Barbara Hug Date: 9/29/2006 12:20 PM Subject: [IAGEN-EXEC] Friends meeting Called to order I am calling to order a special meeting of the Executive Board of the Friends of IAGenWeb. The required 2-week notice was given on September 16, 2006. This meeting will be conducted on the IAGEN-EXEC list and will end on Friday, October 6, 2006 at 12:00 noon CDST Minutes of Last official meeting - on line at http://iagenweb.org/state/friends_of_iagenweb/ Are there any corrections to the minutes? Treasurer's Report - on line at http://iagenweb.org/state/friends_of_iagenweb/ Are there any questions regarding the treasure's report. I will wait until 8:00 a.m. Monday, October 2nd for response to these agenda items. Barbara Lane Hug From: Donal O'Kelly Date: 9/29/2006 2:14 PM Subject: Re: [IAGEN-EXEC] Friends meeting Called to order Good morning Barbara. I am unable to find the minutes at that location. Thank you. Don From: Greta Thompson Date: 9/29/2006 2:39 PM Subject: Re: [IAGEN-EXEC] Friends meeting Called to order Once you're on the Friends' page, click on Governance (left column), Don, and then on Meeting Minutes. Greta From: Barbara Hug Date: 9/29/2006 4:53 PM Subject: Re: [IAGEN-EXEC] Friends meeting Called to order You have to go to Governance then select minutes. From: Donal O'Kelly Date: 9/29/2006 5:37 PM Subject: Re: [IAGEN-EXEC] Friends meeting Called to order Thank you Barbara. The minutes and financial appear in order. I will study the agenda and comment later. Thank you. Don From: Sharyl Ferrall Date: 9/29/2006 11:09 PM Subject: Re: [IAGEN-EXEC] Friends meeting Called to order I will try to keep up with the meeting if I can. I am currently vacationing in beautiful Iowa and won't be home until after the meeting ends. I have no comments or questions about the previous minutes or treasury report. Sharyl From: Isaiah Harrison Date: 9/30/2006 11:42 PM Subject: [IAGEN-EXEC] Minutes I move we accept the minutes as submitted. -Isaiah From: Donal O'Kelly Date: 10/1/2006 12:05 AM Subject: Re: [IAGEN-EXEC] Minutes Rather allow everyone to read them first. Don From: Barbara Hug Date: 10/1/2006 1:10 AM Subject: Re: [IAGEN-EXEC] Minutes There is no need to move to have minutes accepted. They are just accepted as printed if no one has any comments. From: Mark Christian Date: 10/1/2006 7:37 PM Subject: Treasurer's Report Loren reports that his computer is sick and being treated. He has limited online access until the PC is returned. Today on his behalf I updated the Underwriting Account and the Balance Statement to include the latest server payment made to Apollo. Mark From: Barbara Hug Date: October 2, 2006 9:02 AM Subject: [IAGEN-EXEC] Next agenda item Since there were no additions or corrections to the minutes posted on the Friends website, the minutes are approved as shown at http://iagenweb.org/state/friends_of_iagenweb/minutes2006Aug21.htm I believe that Mark wrote to us about the updated Treasurer's pages, since there has been no further additions or corrections, they stand approved as shown at http://iagenweb.org/state/friends_of_iagenweb/accountbalance.htm Announcements: Richard Lowe resigned as the Secretary September 12, 2006. His e-mail address was removed from the list. New Business: I will accept a motion to approve the appointment of Mark Christian as Secretary of the Friends of IAGenWeb. I will accept a motion to approve the appointment of Richard Lowe as Director-at-Large of the Friends of IAGenWeb. Barbara Lane Hug From: Greta Thompson Date: October 3, 2006 6:47 PM Subject: Re: [IAGEN-EXEC] Next agenda item I move that we approve the appointment of Mark Christian as secretary of the Friends of IAGenWeb. I move that we approve the appointment of Rich Lowe as director-at-large of the Friends of IAGenWeb. Greta Thompson From: Karen De Groote-Johnson Date: October 3, 2006 6:57 PM Subject: Re: [IAGEN-EXEC] Next agenda item I will second both motions. Karen De Groote-Johnson From: Donal O'Kelly Date: October 3, 2006 8:01 PM Subject: Re: [IAGEN-EXEC] Next agenda item I believe I must have missed something here. For example, what is the situation with Loren Toomson, our long time secretary? Please update. Don Kelly From: Greta Thompson Date: October 4, 2006 1:11 AM Subject: Re: [IAGEN-EXEC] Next agenda item Don, Loren has been our treasurer. Randy Dopp was secretary, and he sent in his resignation some time in the last few weeks. I remember Barbara telling us, but can't remember offhand just when. Greta From: Karen De Groote-Johnson Date: October 4, 2006 7:20 AM Subject: Re: [IAGEN-EXEC] Next agenda item Uh, wasn't the secretary Rich Lowe and he resigned a couple weeks ago? I didn't know Randy was still around?? Karen From: Greta Thompson Date: October 4, 2006 8:28 AM Subject: Re: [IAGEN-EXEC] Next agenda item After Randy resigned, Barbara asked Rich to serve as secretary, and he agreed, but later said it wasn't a good match for him, though he'd be willing to serve as director-at-large. Randy has the distinction of having been around forever [you know, FORevver!) like several among us.He hasn't been active since he resigned as the CC of Marion County in November 2002. Looking at this in the rainy light of morning, I see I misspelled his last name. It's Dop. Greta From: Donal O'Kelly Date: October 4, 2006 10:48 AM Subject: Re: [IAGEN-EXEC] Next agenda item Thanks Greta. I missed or didn't get that notice. MOTION: If not seconded, I'll second the motion. Don From: Barbara Hug Date: October 4, 2006 7:10 AM Subject: [IAGEN-EXEC] Motion and Second A motion was made by Greta Thompson to approve the appointment of Mark Christian as Secretary. Both Karen DeGroote-Johnson and Don Kelly seconded the motion. A motion was made by Greta Thompson to approve the appointment of Rich Lowe as Director-At-Large. The motion was seconded by Karen DeGroote-Johnson and Don Kelly. Is there any discussion on this motion? I will wait until Thursday night before calling for a vote OR you can send your vote now. I do want to clarify that our bylaws state that the officers should be appointed every year and the term is from July 1st through June 30th, although i would certainly think it would be until the next meeting date. Don asked about the Randy Dop being the former secretary. The messages were correct. But I went back through my messages and didn't find his message, so I am including it here for the record. On Jul 11, 2006, at 9:49 PM, Barbara Hug wrote: > >Randy, > >It's been brought to my attention that you have been the > >secretary of the Friends since its inception. I'm wondering if you > >want to continue in that job. What needs to happen is for the > >person to attend the meetings, then copy the contents of the chat > >meeting and send to the person who can put the meeting contents on line. > > > >Please let me know your decision soon as our next meeting > >is Monday, July 17th at 8:00 p.m. CDST Date: Wed, 12 Jul 2006 21:01:44 -0500 Barbara, As much as I would like to continue my involvement, I think it would be best to find someone else. I'm maxed out from a personal and professional perspective. I plan on participating as much as possible, but I will be out of town on this coming Monday. Regards, Randy Don also asked about Loren. The board approved his appointment at our July 13th meeting. Thanks, Don, for asking these questions for clarification. Barbara Lane Hug From: Sharyl Ferrall Date: 10/4/2006 10:41 PM Subject: Re: [IAGEN-EXEC] Motion and Second I have no comments or discussion. Because I am only sporatically on the internet, so I'd like to vote now. Please record my votes as follows: 1) Yes, to approve Mark Christian as Secretary 2) Yes, to approve Rich Lowe as Director at Large Sharyl Ferrall PS: Having a WONDERFUL time in Iowa! From: Barbara Hug Date: October 7, 2006 4:06 PM Subject: [IAGEN-EXEC] Vote on motion Motion was made and seconded to approve Mark Christian as Secretary. No discussion Motion was made and seconded to approve Rich Lowe as Director-At-Large. No discussion. If you have not voted, please do so no later than Sunday, October 8th, at 12:00 noon. Barbara Lane Hug From: Karen De Groote-Johnson Date: October 7, 2006 4:20 PM Subject: Re: [IAGEN-EXEC] Vote on motion Approve both. Karen From: Greta Thompson Date: Saturday, October 7, 2006 4:06 PM Subject: Re: [IAGEN-EXEC] Vote on motion I approve both appointments. Greta Thompson From: Loren Toomsen Date: Saturday, October 7, 2006 9:04 PM Subject: Re: [IAGEN-EXEC] Vote on motion Count my vote yes on both of these -- Loren Toomsen Just got my computers back after being down nine days. Went through withdrawal. :) From: Isaiah Harrison Date: Saturday October 7, 2006 9:15 PM Subject: Re: [IAGEN-EXEC] Vote on motion Yes on both. -Isaiah From: Gail Kilgore Date: Saturday October 7, 2006 11:41 PM Subject: Re: [IAGEN-EXEC] Vote on motion Yes on both Gail From: Donal O'Kelly Date: Sunday, October 8, 2006 1:58 AM Subject: Re: [IAGEN-EXEC] Vote on motion I vote YES on each. Don Kelly From: Mark Christian Date: Sunday, October 8, 2006 10:31 AM Subject: Re: [IAGEN-EXEC] Vote on motion For Rich Lowe as Director-At-Large: Yes For Mark Christian as Secretary: Abstain Mark From: Barbara Hug Date: October 8, 2006 1:41 PM Subject: [IAGEN-EXEC] Vote on motion I will not vote on this item since it is an approval of an appointment I made BTW, for future reference and clarification. Sturgis Chapter 16 Votes Required for Valid Action Subheading Vote of the Presiding Officer, it says. "No officer relinquishes the rights of membership by accepting office, except that the presiding officer of an assembly cannot make motions or nominate candidates. The presiding officer does have the right to cast a vote - but in an assembly the chair customarily exercises that right only when the vote is by ballot or when one or more vote could alter the outcome. This preserves the chair's impartiality and objectivity. As is the case with any other member, the presiding officer cannot be required to cast a vote." From: Barbara Hug Date: October 8, 2006 7:43 PM Subject: [IAGEN-EXEC] Motion carried/any more business On the motion to approve Rich Lowe as the Director-at-Large, the vote was 9 for, 0 against and 0 abstentions. On the motion to approve Mark Christian as the Secretary, the vote was 8 for, 0 against and 1 abstention. Both motions carry. If there is any more business that should be brought to the attention of the board, please send it out no later than Tuesday, October 10, at 12 noon. Then I'll ask for a motion and a second to adjourn the meeting. From: Barbara Hug Date: Wednesday, October 11, 2006 8:38 AM Subject: [IAGEN-EXEC] Need motion to adjourn Since we did not receive any other business for discussion, we need a motion and second to adjourn this meeting. Barbara Lane Hug From: Greta Thompson Date: Wednesday, October 11, 2006 8:46 AM Subject: Re: [IAGEN-EXEC] Need motion to adjourn I move that the meeting be adjourned. Greta From: Barbara Hug Date: Wednesday, October 11, 2006 11:31 AM Subject: Re: [IAGEN-EXEC] Need motion to adjourn Is there a second to Greta's motion? From: Sharyl Ferrall Date: Wednesday, October 11, 2006 12:17 PM Subject: Re: [IAGEN-EXEC] Need motion to adjourn I second the motion to adjourn Sharyl Ferrall From: Karen De Groote-Johnson Date: Wednesday, October 11, 2006 12:21 PM Subject: Re: [IAGEN-EXEC] Need motion to adjourn I will second it. Karen PS: Seems like I am Greta's second all the time! LOL From: Barbara Hug Date: Wednesday, October 11, 2006 12:55 PM Subject: [IAGEN-EXEC] Vote on meeting adjourn Motion by Thompson, second by Farrell to adjourn this meeting. All in favor say Aye, Opposed say no. Barbara Lane Hug From: Karen De Groote-Johnson Date: Wednesday, October 11, 2006 1:01 PM Subject: Re: [IAGEN-EXEC] Vote on meeting adjourn Aye Karen From: Isaiah Harrison Date: Wednesday, October 11, 2006 1:07 PM Subject: Re: [IAGEN-EXEC] Vote on meeting adjourn Aye. -Isaiah From: Donal O'Kelly Date: Wednesday, October 11, 2006 1:07 PM Subject: Re: [IAGEN-EXEC] Vote on meeting adjourn AYE. Don From: Greta Thompson Date: Wednesday, October 11, 2006 1:31 PM Subject: Re: [IAGEN-EXEC] Vote on meeting adjourn Aye. Greta (second to Karen, please note!) From: Sharyl Ferrall Date: Wednesday, October 11, 2006 1:58 PM Subject: Re: [IAGEN-EXEC] Vote on meeting adjourn Aye Sharyl From: Mark Christian Date: Wednesday, October 11, 2006 2:42 PM Subject: Re: [IAGEN-EXEC] Vote on meeting adjourn Aye. Mark From: Gail Kilgore Date: Wednesday, October 11, 2006 5:43 PM Subject: Re: [IAGEN-EXEC] Vote on meeting adjourn Aye Gail From: Barbara Hug Date: Wednesday, October 11, 2006 8:37 PM Subject: [IAGEN-EXEC] Meeting Adjourned They Ayes have it. The meeting is adjourned Barbara Lane Hug